Would you like to generate an EU employment certificate for an employee? This article explains where and how to create it.
An EU employment certificate is required when former employees apply for unemployment benefits in another European country. In such cases, the Federal Employment Agency will request that you, as the employer, generate and submit an EU employment certificate. The certificate is used to document German insurance periods for the foreign employment authority.
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In headline menu, go to Notifications and select Certificates. A list of all previously created certificates will be displayed (if available).
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To create a certificate, click Add. You can choose from the following certificate types:
- Employment certificate (Section 312 SGB III)
- EU employment certificate (Section 312a SGB III)
- Secondary earnings certificate (Section 313 SGB III)
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After selecting EU employment certificate (Section 312a SGB III), a new form will open.
In Step 01: General, select the relevant employee.
Important
The employee must already be terminated, and payroll must have been processed for the termination month.
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Click Next to open Step 02: Employee. Die Data is prefilled.
Since the system pulls data from the employee profile, ensure that all information is correct and complete beforehand.
If the relevant period has not been fully processed in the system (e.g., due to a system change), a system message will be displayed.
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Enter the required information in the following steps:
- Step 03: Working time
- Step 04: Termination and contract duration
- Step 05: Notice of termination
- Step 06: Notice period
- Step 7: Additional benefits upon termination
Many fields are prefilled by the system, and additional required fields must be completed manually. The form is dynamic, meaning fields may change depending on your input.
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In the final step, click Submit. A confirmation message will appear indicating that the certificate has been submitted.
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The certificate will be available under Certificates > Outgoing. Click the certificate to view the notification details or use the three-dot menu to download the notification certificate.
Notice
The system does not allow duplicate certificates with identical data to be submitted. A system message will be displayed in this case. If corrections are required, you can create and submit a new certificate with updated information.