When payroll is submitted, all statutory reports are transmitted to the relevant authorities, such as the social insurance institutions (health insurance funds, accident insurance providers, etc.) and the tax authorities.
All payroll-related documents are stored in the Documents section of the system.
A standard payroll reporting package is generated automatically. This package is predefined and cannot be customized.
SEPA payment files are generated automatically for all clients whenever bank transfer is selected as the payment method for taxes, social security contributions, and/or salary payments.These files can be used directly for payment processing. If payments are made manually instead, the files can simply be ignored.
If you are unable or prefer not to use the provided Excel or XML files due to missing software, you may ignore them as well.
For manual bank transfers, please use the payment overview (PDF) included in the reporting package. This document contains all necessary payment details.
The documents included in the reporting package may vary depending on the payroll data and the payroll period. The following example illustrates the typical contents.
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Navigate to Documents in the main menu. You will see an overview of all available documents.
These may include documents uploaded manually or documents generated automatically by the system, such as payroll reports and reporting documents.
You can use the search and filter functions to locate specific documents.
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After payroll has been submitted, the standard reporting package is generated.In addition to the ZIP file “Payroll data”, which contains all payroll-related documents, each document is also available individually in the document list.
Click the document name to download the file.
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Use the three-dot menu next to a document to edit, delete, and download.
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Opening the file Payrolldata.zip may show folders and documents such as the following:
- Folder: Employer Social Security (DEÜV) Notifications (Master Data Updates)
- Folder: Employee Social Security (DEÜV) Notifications (Registrations / Status Changes)
- Folder: Payroll Statements
- Social Security (DEÜV) Notifications – Combined (PDF)
- Payroll Journals (PDF)
- Payroll Posting Files (CSV)
- Payroll Posting Reports (PDF)
- DATEV Posting Files (CSV)
- Income tax certificates (PDF file)
- Social Security Contribution Calculations (Excel)
- Social Security Contribution Calculations (PDF)
- Social Security Contribution Reports (PDF file)
- Payroll Statements – Combined (PDF)
- AAG Reimbursement Notifications (PDF)
- Payment Overviews (PDF)
- Payment overviews (PDF file)
- Accident Insurance - Pay Slips (PDF File)
- Payroll Tax Filings (PDF)
- EEL Notifications (PDF)
- Transmission Logs (PDF)
- Payroll Summary Reports (Excel file)
- SEPA Payment Files For Health Insurance Funds And Salaries (XML)
- Professional Pension Scheme Contribution Calculations (Excel)
- Professional Pension Scheme Contribution Calculations (PDF)