Die Employer Standard role is designed for the specific needs and functions employers require to efficiently collaborate with payroll specialists (PRS).
This role enables employers to quickly capture relevant information, process payroll-related data, and take the appropriate actions.
In addition to the Employer Standard role, a lighter version is also available: Employer Basic role.
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When logging in with the Employer Standard role, you can access the following sections:
- Home – the dashboard
- Company
- Employee
- Pre-Payroll
- Payroll
- Notifications
- Documents
- Imports
and edit them.
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In the Home section, the dashboard tiles provide an overview of:
- Company information (company name, customer ID, and company registration number)
- The company contact person
-The current payroll status
- Shared documents from the last 30 days
- Your messages
- The change log
- Failed notifications
- Incoming social security notifications
- Incoming tax notifications
- Absences
- New hires and terminations
You can review shared documents, upload additional files, read unread messages from the payroll specialist (PRS), and send new messages.
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Navigate to Messages via the dashboard tile to view your unread messages. A new page will open showing an overview of:
Inbox, Sent, and Completed
Notice
Whenever a new message arrives, a document is uploaded, or payroll has been completed, you will receive an email notification at the email address stored in the system.
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Under Company, you can manage information in the following areas:
- Master data
- Employing establishments
- Time Management
- Social insurance
- Tax
- Financial accounting
- Audits
- Short-time work
- Insolvency
- Settings
For more information, please refer to the related helpdesk articles under Company.
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In the Employees section, you can create new employees and manage data in the following areas:
- Profile
- Employment details
- Compensation
- Social insurance
- Tax
- Parental status
Additional helpdesk articles are available under Employees.
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Once your company and employees have been fully set up, the Pre-Payroll section allows you to:
- review the change log
- record absences
- enter additional earnings
- record internatinoal assignments
- enter opening balances
- record short-time work
Notice
Any changes made by the employer will be visible to the payroll specialist (PRS) in the change log.
You can also explore additional articles related to this topic: All helpdesk articles about Pre-Payroll.
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In the Payroll section, once all payroll-relevant data has been entered, you can calculate payroll and approve payroll.
You can also review employee payroll statements and preliminary payroll calculations.
Important
However, you cannot submit payroll to the authorities.
You can also explore additional articles related to this topic: All helpdesk articles about Payroll.
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After payroll has been submitted by the responsible payroll specialist (PRS), all required notifications are transmitted to social security institutions (health insurance funds) and tax authority,
These notifications can be viewed under Notifications.
You can also explore additional articles related to this topic: All helpdesk articles about Notifications.
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Documents can be accessed either through the Home dashboard (as described in section 2) or directly via the Documents menu.
Here you can view company documents or upload new documents.
You can also explore additional articles related to this topic: All helpdesk articles about Documents.
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Under Imports, you can see an overview of all previously executed imports (if available).
You can also explore additional articles related to this topic: All helpdesk articles about Imports.
Notice
With the Employer Standard role you cannot:
- create a company
- create new users
- submit company registration data
- perform an accident insurance master data inquiry